The Journey to Inbound Automation by MIGO and MIRO: Process Maturity

The universe of receiving automation is surrounded by doubts. Focus It already accumulates cases and has extensive experience in implementing and supporting Balance Fit, our expert tool for automatic MIGO and MIRO. We list the success factors for your project to be executed in a solid way and the implementation to bring the expected results for this type of project.

In a series of 4 steps, we will talk about:

• Process maturity;
• Evolution to automated receiving;
• ROI; and
• Project preparation and responsibility matrix.

Let's start with the maturity of the process, when we will understand how to measure if we are prepared to receive an automation tool.

The complex Brazilian fiscal scenario brings countless difficulties in the flow of supplies. Among the main difficulties we have:

Reconciliation of the purchase order with the invoice;

• Incorrect tax rates and amounts;
• Divergent quantities and tolerances;
• o Validation of the origin values, NCM and taxation related fields; and
• Validation of the payment condition.

J1BTAX maintenance:

• Incorrect VATs (tax types do not meet all scenarios);
• o Incorrectly functioning CFOP determination; and
• Incorrectly functioning tax rights determination.

The maturity of the process is crucial for the efficiency of the receipt to be adequate and the compliance of the information to be guaranteed. Achieving this level of competence is the first step in the automation journey for MIGO and MIRO.

To support this step, the Capability Maturity Model, or CMM, methodology is used to map the barriers and classify an SAP environment as mature and stable. 

The product of this mapping, commonly called assessment, is a report containing the actions to be taken by the contractor for the system to reach the desired maturity. The actions vary from small demands (i.e. correction of IVAs and determination tables) to more elaborate projects, containing training, stress tests, with extensive documentation and process mapping

The execution of the assessment by itself already brings benefits. The mastery of the processes and the assurance of compliance relieves the burden of manual corrections in the receipt, unnecessary document reversals, in addition to reducing the problems encountered in the generation of Sped files. This is the first stage of the MIGO and MIRO automation journey.

In our next reading we will understand how we go from a mature receiving process to an automated receiving process.

By Otavio Ricciotti is Head of Product at Focus IT, a consulting firm specializing in SAP services, support, sustaining and providing complementary solutions.

Questions? Suggestions? Don't hesitate to contact us. Our team of consultants is ready to answer your questions and listen to your comments!

Siga os canais de comunicação da Focus IT: Facebook / LinkedIn / Instagram